π Call for parents - committee & support roles
30 Jul by Crispin Butteriss
Parents,
Good evening all.
With our AGM (and trophy presentation) coming up on 17th we need parent volunteers to think seriously about leaning into the club.
With the resignation of our Secretary and Uniform Coordinator more responsibility is falling on an ever decreasing group of parents to keep the club ticking over.
And the truth is, weβre getting tired!
Ideally, we need people to fill each of the roles listed below for the club to thrive.
I am happy to continue as President for a while yet, and we have Stephanie as our VP, Christine as our long term Treasurer, and Stacy as our Registrar.
Please take a look at the other roles and pick one that fits your skills and/or personality and availability.
Thank you π
1. President
Leads the club, chairs committee meetings, and oversees strategic direction. Maintains relationships with Clublinks, Darebin Council, Metro-North and Swimming Victoria.
2. Vice-President
Recruits and coordinates parent volunteers for events, and ensures swimmer welfare and operational compliance with child safety requirements.
3. Secretary
Handles all official communications, meeting agendas and minutes, policy documentation, club registration, Child Safe and other compliance.
4. Treasurer
Manages the clubβs finances: budgets, reimbursements, fundraising income, and grant reporting. Ensures financial transparency.
5. Registrar & Membership Coordinator
Manages swimmer registrations, renewals, and memberships via Swim Central. Acts as the first point of contact for new families.
6. Fundraising
Leads fundraising activities including grant applications, sponsorships, partnerships, and events. Reports to the Committee via the Treasurer.
7. Club Night & Social Events Coordinator
Organises Club Nights, including entries and logistics. Plans social events like award nights, BBQs, and end-of-season gatherings. Reports to the Committee via the Vice-President.
8. Uniform & Equipment Coordinator
Manages the ordering and distribution of uniforms, caps, and training equipment. Includes sourcing and supplier relationship management. Reports to the Committee via the Treasurer.
9. Hosted Meet Coordinator
Plans and delivers inter-club meets hosted by Northcote. Coordinates timelines, volunteers, logistics, and ensures Swimming Victoria compliance. Reports to the Committee via the Vice-President.
10. Technology & Systems Coordinator
Manages Meet Manager, Swim Central, and timing systems like TimeDrops. Ensures entries, results, and data flow smoothly for meets and Club Nights. Reports to the Committee via the President.
11. Website & Social Media Coordinator
Looks after our website, TeamApp and Social Media presence. Social media is produced in collaboration with our senior swimmers. Reports to the Committee via the Secretary.
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